SPRINGS BEST (PEAK TIPS) CLUB BY-LAWS
ARTICLE I
Name and Purpose
This Club is founded for the purpose of exchanging business leads among the Club members.
The Club name shall be Peak Tips. The fiscal year of the Club shall be the calendar year.
ARTICLE II
Board of Directors
A Board of Directors consisting of the following elected officers shall govern Peak Tips. The
officers of the Club shall be a President, Vice-President, Secretary, Treasurer, Sergeant-at-Arms,
Member-at-Large, Membership Director and Social Director. They shall be elected by ballot
annually at a Club meeting of the membership, and shall hold office for one year thereafter and
until their successors are elected. The officers shall represent the governing board and may, from
time to time at its discretion, appoint other assistants or committee chairpersons and prescribe
their powers and duties. In addition to the duties of the respective officers specified in the bylaws,
each of them shall perform such further duties as may be assigned by the board of officers.
The Board of Directors shall meet regularly to conduct business of the Club. Only officers of the
Club may vote at board meetings. The Board is empowered to set fees, oversee membership
qualifications and attendance, make contracts for the operation of Peak Tips, set the format for
Club meetings, and otherwise serve as the governing body of the Club. The Board shall
prescribe, may amend and shall enforce house rules regulating the use of the meeting place by
the members, the rules for admissions of guests to the privileges of the Club. A separate set of
rules, policies and procedures shall be generated by the Board and shall be available to the
membership. Neither the Board of Directors nor any individual member shall have the power or
authority to borrow money, or incur debt or bind any member to any contract. Should technical
difficulties regarding the by-laws, their interpretation, or parliamentary procedures arise during
the course of a general membership meeting, the current elected board of officers shall resolve
said difficulty at the next scheduled Board meeting. The Board shall prepare a budget for the
operation of the Club and submit it to the membership on a regular basis. Any change in dues
shall be subject to an affirmative vote of a majority of Club members.
ARTICLE III
President, Vice President, Past President
The President shall oversee the day to day operation of the Club, shall preside at all meetings of
the Club and the Board, and with the Secretary, sign all written contracts and obligations of the
Club. The Vice-President shall stand in for the President during his/her absence. Past Presidents
may serve as a voting Board Member for as long as they remain immediate past president.
ARTICLE IV
Treasurer
The Treasurer shall collect all Club dues, fees, and shall keep the accounts of the Club, and
report thereon at each regular meeting of the Board. The Board shall audit the accounts at least
once a year, at such time as may be selected by the Board. The Treasurer shall pay all bills as
they come due and shall notify all members as to the amount and due dates for any fees and dues.
The Treasurer shall prepare a condition of accounts and present it to the membership on a regular
basis.
ARTICLE V
Secretary
The Secretary shall give notice of all meetings of the Club and of the Board and shall keep the
minutes. The Secretary shall conduct the correspondence and keep the records of the Club and of
the Board and shall, with the President, sign all obligations of the Club.
ARTICLE VI
Sergeant-at-Arms
The Sergeant-at-Arms shall be responsible for tracking membership attendance while
maintaining order and professional meeting etiquette during membership and board meetings.
He/she shall further be responsible for maintaining and storing Club supplies, monitoring
member business cards, and coordinating regular printing of Club materials.
ARTICLE VII
Member-at-Large
The Member-at-Large shall be responsible for coordinating nominations and balloting for new
officers and he/she shall be responsible for conducting the elections and reporting the outcome of
all elections. He/she shall also keep track of the number and quality of leads given and is the
member liaison and shall carry the views of members to all board meetings.
ARTICLE VIII
Membership Director
The Membership Director shall be responsible for helping new members. He/she shall meet with
a new member quickly after being elected to go over the Club by-laws and Tips for Tippers and
answer any questions. The Membership Director is also responsible for providing applications to
potential new members and following up on the application procedure.
ARTICLE IX
Social Director
The Social Director is responsible for planning and coordinating any social functions of the Club
that have been approved by the Board. The Social Director will be responsible for taking care of
all details that pertain to social functions for the Club.
ARTICLE X
Election & Succession of Officers
Officer candidates shall be nominated at a meeting in November, and elected at the second
meeting of December. The Member-at-Large shall provide the list of nominations to the
membership one-to-two weeks in advance of the election and conduct and record the results of
the balloting. A quorum of the membership must be present at the election meeting to cast their
ballot. Candidates for office must be members in good standing for at least one year. In addition,
candidates for President must have been elected to the Board of Directors for one full term. In
the event an officer leaves the Club for any reason, the vacant position may be filled by
temporary appointment by the Board of Directors. In case the President vacates the office, the
Vice-President will assume all powers and duties of the President.
ARTICLE XI
Membership
SECTION 1. QUALIFICATION
Any person who has been in business locally for at least one full year continuously in the
category for which they are applying, has an identifiable business location, and whose enterprise
does not present a conflict of interest or duplicate the business activity of any current member,
shall be eligible for membership in their respective business category. Applicants/members are
not permitted to belong to or participate in another business leads group. All applications are
subject to approval by the Board of Directors prior to a general vote of the membership. All
members shall be subject to attendance requirements and shall regularly provide quality tips to
other members or be subject to termination of their membership. A member who changes his/her
business must re-apply for membership.
SECTION 2. ELECTION TO MEMBERSHIP
Before any candidate for membership to the Club shall be voted upon, a member of the Club
must have duly proposed the candidate. The name, type of business or occupation, residence
address and business address of the candidate and such other information as the Board may
require must be set forth in an instrument signed by the sponsor and the candidate. The
prospective member must attend two meetings and submit his/her application for membership
after the second meeting. The full Application Fee must accompany the application. The Fee will
be returned except for the actual cost of recruitment if the candidate is not voted into the Club.
Before any candidate will be voted upon, the application, fee and inspector’s report must be filed
with the Board. No two representatives of one business shall be allowed to join the Club’s
membership unless that issue is specifically addressed and consent is specifically granted by the
member who may have a conflict with the candidate. Any candidate for membership shall
become a member following approval of two-thirds vote of members present. All new members
shall be subject to a probation period of three (3) monthly Board meetings. During the probation
period there will be three (3) areas of review: attendance, input from members, number and
quality of tips. If the Board revokes the member’s membership during the probationary period,
any remaining balance of Club dues shall be refunded. Membership into the Club shall be based
on a designated representative from a business thus prohibiting the company from ending
substitutes.
ARTICLE XII
Dues & Late Fees
The members shall be billed for their quarterly Club dues at least two (2) weeks prior to the next
quarter. If the member does not pay in full by the first meeting of the quarter, a $25.00 surcharge
will be added. If dues are not paid in full by the second meeting of the quarter, the membership is
subject to termination.
ARTICLE XIII
Resignation
Resignation of any member or Board member shall be made in writing to the Club President.
ARTICLE XIV
Suspension or Expulsion
Any member or officer may be suspended or expelled for cause, including any conduct which in
the judgment of the Board is deemed improper, lacks decorum or is prejudicial or detrimental to
the Club. Suspension or expulsion may be decided at a regular or special meeting of the Board
by a majority vote of all members of the Board. A member missing more than four (4) meetings
in a calendar quarter is subject to suspension or expulsion from the Club. A “Calendar Quarter”
shall be defined as the periods from January through March, April through June, July through
September and October through December. In the event that a member shall be absent more than
four (4) scheduled meetings in a calendar quarter, he or she shall receive a telephone call from
the Member-at-Large or another assigned member and shall also receive a notification letter
from the Board describing the attendance problem and setting out the conditions that will allow
the deficient member to remain in the Club. If the offending member fails to correct their
attendance or otherwise comply with the conditions of the Board for continued membership, the
member shall be suspended or expelled. Notice of the member’s suspension or expulsion shall be
mailed to the member at his or her last known address and the Board shall communicate its
decision and action to the membership at the next regularly scheduled Club meeting.
ARTICLE XV
Amendment of By-Laws
Fifty percent of the current membership entitled to vote shall constitute a quorum at any meeting
of the Club. No amendment of the by-laws shall be adopted at any meeting of the Club unless a
quorum is present and three-fourths of the members present approve said changes.
ARTICLE XVI
Recall of Officers
At a special meeting of the Club where a quorum is present the membership may recall any
Officer/s by an affirmative two-thirds vote. The vacancy shall be filled by a majority vote of
those present.
ARTICLE XVII
Special Meeting of the Club
A special meeting of the Club may be called by the Board upon the written request of five
members of the Club. Such a request and notice of any special meeting so called shall state the
object for which the meeting is called. At a special meeting, no subject not so stated in the notice
shall be considered. Only voting members in good standing shall be entitled to vote at any
meeting of the Club or to hold office in the Club. A member shall be deemed to be in good
standing if he/she has met attendance requirements, tip requirements, and is current with dues
and assessments. Only members in good standing shall be present at any business meeting of the
Club.
ARTICLE XVII
Dissolution of the Club
The Club may be dissolved upon a three-fourths vote by the general membership at any regularly
scheduled meeting as long as the general membership has been warned at least three consecutive
prior meetings that such a vote would take place. In the event that the Club is dissolved, all debts
will first be paid, and then if there are any assets remaining, they shall be divided equally among
all members in good standing.
These by-laws have been amended, re-submitted, and approved by the Board of Officers and the
membership of Peak Tips on __________________.
____________________________________ _________________________________
Lon Thurman, President Jerry Hendricks, Vice President
____________________________________ _________________________________
Shannon Atkinson, Treasurer Heather Sams, Secretary
____________________________________ _________________________________
Monika Kaufman, Sergeant-at-Arms Ed Koback, Member-at-Large
____________________________________ _________________________________
Ed Koback, Membership Director Gina Lane-Olsson, Social Director
____________________________________
John Arends, Past President
Springs Best By-Laws